Nature of Agreement. In order for any organisation to work well and keep everyone safe, everyone in it must understand, accept and comply with the organisations policies and procedures. This agreement is intended to do this by ensuring the organisation provides the opportunities and support to the named volunteer and the volunteer understands their obligations in return.
It is not an employment contract; this is an unpaid volunteer role and neither party intends any employment or other worker relationship to be created.
Responsibilities. An outline of the role and responsibilities, including any line management relationships and communicating with the organisation. Include any:
Professional Qualifications. Accreditations and/or licenses to carry out the role, such as a teaching or medical qualification.
Mandatory Training. That will be required, such as safeguarding and/or H&SW.
Induction and On-the-job. Or other training required for this role.
Code of Conduct. The volunteer is issued with and agrees to abide by the organisations code of conduct and/or values.
Policies and Procedures. The organisation will ensure that the volunteer is made aware of and has access to any relevant policies and procedures, such as safeguarding and IT use policies. The volunteer agrees to comply with these.
Confidentiality. The volunteer must safeguard and not use or disclose any confidential information they have access to either whilst volunteering, or afterwards.
Payment. Is limited to reasonable out of pocket expenses, subject to complying with the organisations expenses policy, such as what may be claimed, limits, approval required and providing receipts.
Authority. You may not enter into agreements, or commit or pay charity funding to anyone, unless you have been given prior, written and specific authorisation by the organisation.
Data Protection. The volunteer consents to the processing of personal data including sensitive personal data and, if they will be processing sensitive data of others, compliance with our data protection procedures.
Safety & Support. Identify who will be their point of contact, if they need help, or have a problem, particularly relating to safety issues.
Learning and Development. Taking advantage of opportunities for personal growth and skill development, where this training is required for the role. Include any mandatory training that may be required, such as safeguarding.
Communication. Maintaining effective communication with the organisations coordinator or supervisor. This includes promptly responding to emails, attending virtual meetings or check-ins, and seeking clarification or guidance when needed.
Representing the Organisation. Posting about volunteering with us is very welcome but you must not represent the company, or appear to represent the organisation, unless you have been authorised to speak on our behalf.
Property and Assets. The volunteer will safeguard and, on leaving, return any keys, car parking or other passes or equipment, such as phones and laptops, and data or imagery. the volunteer is solely responsible for their own property whilst on site or taking part in activities for the organisation. All reasonable efforts to provide secure containment for personal items will be provided by the company, but they are in no way responsible or liable for any losses incurred whilst volunteering for the organisation.
Passwords. Or other access to systems is to be kept confidential and any changes to passwords sent in writing to your line manager Kim Goldie or admin and handed over on leaving. This is to ensure the organisation can access these, if you fall ill or similar. For example, for laptops, phones, social media and website app accounts.
If you set-up, or have access to or control of an external system used by the organisation, such as a social media account, you must notify any changes to passwords, pin codes, 2 factor authentication, or other access measures, to the individual above.
Intellectual Property (IP). In entering into this agreement, you are agreeing that the rights of any IP created whilst working as a volunteer, such as copyright of imagery, content or other materials is assigned to the organisation which will retain ownership. You may use the material yourself, but only if the organisation issues you with a license to do so.
Ending This Agreement. This agreement maybe ended by you or the organisation at any time.
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